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JAWS, Judicial Automated Workflow System, is going to be the primary interface between the
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court, the people and organizations that have business before it. The current release will serve |
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attorneys with the following primary function of scheduling support of scheduling hearings and |
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other events by parties, counsel or the court, serving copies of event notices via email. |
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What it will require of you.
Attorneys will be required to register to JAWS. This will result in |
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issuance of a username and password. You will not need any locally installed software other than |
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Internet Explorer. The supported browser is IE7. If you are using IE8, you will need to run this |
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in compatibility mode. There are no other hardware or software requirements. Once your register |
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it is a necessity for you to associate yourself with your assigned cases immediately. This will |
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ensure proper email notifications to be received by you. |
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How the scheduling function works. JAWS is a general purpose scheduling engine designed to
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accommodate various different scheduling models. The Court can (1) set matters on its schedule |
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on its own initiative, with or without consulting the parties or counsel; (2) expose available times |
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to the public, allowing the parties to coordinate the scheduling and place the matter on the |
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Judge's calendar, or (3) allow the public to view available times, and request that the Judicial |
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Assistant reserve a specific mutually agreeable time, with the final confirmation being |
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communicated by email. The Judge's office will be able to limit available time to specific (2) expose available times |
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purposes or impose specific sets of rules on what may be heard at the time. |
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Parties will file their documents in paper with the Clerk. However the Court may require you to
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upload the pleading, motion, or response to same at the time it is set for hearing or input specific |
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data elements pertaining to a specified event. |
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Should you require technical assistance at any time during this process or if you want to offer
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feedback regarding your experience with JAWS, please contact the Administrative Office of the |
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Courts Help Desk at 813-301-3700 or via email at helpdesk@fljud13.org. Thank you. |
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To access JAWS, you may go to the Courts website at www.fljud13.org and click the link for
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JAWS or you may type in http://jaws.fljud13.org on your IE7 browser. If you are running IE8 |
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then you will need to run in compatibility mode. |
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You will be prompted for your login.
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If you are a new user and need to register then click the link New user? Click here to register.
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You will be required to enter in account information.
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You must acknowledge and accept the responsibilities of becoming an authorized user of JAWS
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by clicking in the checkbox next to the acknowledgement. Next you must fill in all of the fields. |
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The security question and answer is used in resetting your username or password. Enter a
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question that you can remember in the security question text box. Then type in the answer to |
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that question in the security answer text box. Example: Security Question - The name of my |
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favorite pet? Security Answer Max |
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When finished, click the Request Account button and you will receive a message that your
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account request has been received.
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Check the inbox for the email address that you provided and select the email from
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JAWSADMIN@fljud13.org. This email contains your account information. Click the confirm
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link to finish the registration process. This link will then take you to the JAWS Log In screen
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where you will type your user name and password.
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At the very top of the screen you see a tab named Court Calendar. Underneath this you will see
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a list of menu options: Available Time, My Cases, Case Search, and My Profile. This document
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will provide explanations for each of these options.
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Below the list of menu options, you will see
the drop down selection boxes for |
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the division information. If you are assigned to more than one division then |
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you can use the drop down arrows to select the desired division. |
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Once you select the desired division then the list of available events and time
slots will appear. |
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Click View Detail/Schedule Case by the desired event and timeslot. This will
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provide you with the details about this event and time slot.
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The court division may require specific information from you when
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scheduling an event. This may be in the form of free form text boxes, drop
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down boxes, or check mark boxes. This collection of information may
include: |
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a hearing description to be entered for example Motion to Dismiss |
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the Mortgage Foreclosure checklist see below for the information
that must be completed. |
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a file to be uploaded see View/Upload Files section for further
details |
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if appearing by phone |
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trial requirements for example trial type, trial duration, pre-trial
date |
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additional notes |
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party association use the drop down selection to identify who you
represent |
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case number must use the full 12 character case number including
the dashes |
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certification that you have contacted the opposing party and the
requested date and time has been agreed upon |
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NOTE:
You must select the certification check box in order to
schedule a case |
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The court division will also include instructions to be followed for the |
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specified event type. Please read these carefully and comply with all instructions. |
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Click Schedule Case |
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The system will take you to a screen in which you are required to add/confirm the Associate
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Parties of a case. The people listed in this screen will receive email notifications.
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This is important to make sure all parties associated with a case are
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defined and email addresses are captured so emails go out to the right
people.
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You can enter a letter, name or partial name and press the search
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icon. The system searches last name and firm name files with a like
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command. For Example you can enter Bri and the system will
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display all external users that have a last name or firm name
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containing the letters 'Bri'. (not case sensitive)
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If you find the person that you want to associate to this case, then
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check the box next to their name and press add, make sure you select
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the party affiliation and it will move that person to the associated
parties list.
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The affiliated with drop down box allows you to associate what
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person with defendant/respondent, plaintiff/petitioner, or neither.
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If the system cannot find a match in JAWS then a message will
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display letting you know that no matching users were found. You
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can call the party and ask them to register to JAWs.
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Click Schedule Case when finished. The system will return to the
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Available Time screen and a red message at the bottom right hand side will appear. Example:
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Your appointment has been scheduled or requested.Your confirmation number is 12J-34946
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If you have selected a time slot in which the court division requires you to request a time slot and then wait for their decision to approve
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or not, you will get an email confirming or denying this event once the court division makes a decision.
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Underneath this information you will see the case scheduled in the
time slot selected
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This option allows you to see a list of all of your cases.
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If you select the case then you will be provided with case style and current case schedule at the
bottom of the screen.
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If you need to cancel a scheduled event, you can select Cancel. A pop-up window will appear
for you to enter the Cancel Reason,
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when finished typing click the Cancel Hearing button.
Notice the cancelled event now shows cancelled.
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You can also access the Associate Parties menu option from this screen. In addition you can
View/Upload Files.
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This screen shows any .doc or .pdf documents that have been
uploaded that pertain to the associated case.
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Both internal and external users have the ability to upload files
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In order to upload a file, make sure the correct division is selected,
put a description in the Document Type, a file name in the Document Title
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field and then click browse to select the appropriate file on your hard drive. The file size must be smaller than 10 MB.
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When you have entered the appropriate information for the desired
document then select Upload File.
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Once uploaded the file will display in the top section of the screen
under the Uploaded Documents for Case #XX-XX-XXXXXX.
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Once a file has been uploaded, any user that has privilege to see the
file can click on download to open or save the file to their machine.
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By default, internal users (Judges and Judicial Assistants) can see all
uploaded files for a given case. External users can only see their
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own uploaded documents and any document that has been shared.
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Courts are filings that have been filed with the Clerk. This
information comes from the Clerks database
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and since these files are not retrievable electronically, this is only displayed as a list.
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When finished select Close.
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If you have a case number, you can go to Case Search.
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Case Search You can enter a case number or a confirmation number and the case
details and the current case schedule displays.
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If a case number is not found in the
system then you will receive a message indicating the case was not found.
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From this screen you have the option to cancel an event or utilize the associated parties and
view/upload files options as described above.
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To edit your account settings or to change your security settings, you would use the My Profile
option.
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Once you have changed the desired fields, click the Update Account button.
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If you want to change your security settings, click the Change Security Settings
button.
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You will be prompted to type in your current password, new password,
confirmed password, security question, and security answer.
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Once finished click Update Account.
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Back to Contents
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